[ACML] Re: animecons Digest, Vol 11, Issue 47

Tue Aug 30 17:18:56 EDT 2005

I know what it's like to deal with guests- we're
trying to arrange for our guest Corinne Orr to get
from NYC to Philly without it costing an arm and a
leg! (train fare isnt that bad thankfully).

One other ? I have- for those of you with experience
with video game rooms, do you know where to purchase 
"lock boxes" that make sure teh consoles remain secure
during the convention?

Thanks!

Mattie, DAS President and Z'con 2005 Co-Chair

--- animecons-request at lists.baka.org wrote:

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> Today's Topics:
> 
>    1. Re:  Guest Relations: Question (McEvoy)
>    2.  PAX Draws about 9k (Isaac Alexander)
>    3. Re:  Handling payments from dealers, members,
> artists
>       (Elana Shenton)
>    4. Re:  Handling payments from dealers, members,
> artists
>       (S. K. Monroe)
> 
> 
>
----------------------------------------------------------------------
> 
> Message: 1
> Date: Tue, 30 Aug 2005 00:17:24 -0400
> From: McEvoy <mcevoy at mountaincable.net>
> Subject: Re: [ACML] Guest Relations: Question
> To: Anime convention discussion list
> <animecons at lists.baka.org>
> Message-ID: <4313DDD4.8000205 at mountaincable.net>
> Content-Type: text/plain; charset=ISO-8859-1;
> format=flowed
> 
> Mark Hamilton wrote:
> > Hi!
> >  
> > Ok I'm hoping someone from guest relations or have
> had experience in 
> > handling guests will be able to answer this
> question I have- First let me 
> > state that my past experience with guests- special
> requirements for them 
> > were not request before so when I paste the from
> guests e-mail below I am 
> > hoping to get a translation.
> >  
> > "lodging appropriate for a featured guest, and
> daily food stipends in 
> > accordance with this industry's standards."
> >  
> > The lodging I understand to a point, but when the
> say for a 'feature guest' 
> > does that mean very high end room? now the second
> part- what are the 
> > industry standards for a convention guest? 
> 
> NAF is a campus based event isn't it? You should be
> looking at putting 
> your guest in a hotel, not the student residence and
> feeding them at 
> nearby sit-down restaurants, not campus cafeteria or
> fast food joint. 
> Neither have to be terribly expensive, but they
> should be places aimed 
> more at working adults and less at students.
> 
> Asking the guest for clarification is the best next
> step though.
> 
> Eileen (Anime North)
> 
> 
> 
> ------------------------------
> 
> Message: 2
> Date: Tue, 30 Aug 2005 01:01:20 -0700 (PDT)
> From: Isaac Alexander <isaacada1 at yahoo.com>
> Subject: [ACML] PAX Draws about 9k
> To: northwestanime at egroups.com,
> nwconleague at egroups.com,	Inland
> 	Northwest <INWfen at yahoogroups.com>,
> animecons at baka.org
> Message-ID:
>
<20050830080121.44402.qmail at web30307.mail.mud.yahoo.com>
> Content-Type: text/plain; charset=iso-8859-1
> 
> Looks like Penny Arcade Expo(PAX) is doing pretty
> well in attendance for their second year.
> 
>
http://www.gamespot.com/ds/action/splintercell3/news_6132157.html
> 
> Cheers
> 
> Isaac
> 
> 
> ------------------------------
> 
> Message: 3
> Date: Tue, 30 Aug 2005 07:11:25 -0400
> From: Elana Shenton <chiieddy at gmail.com>
> Subject: Re: [ACML] Handling payments from dealers,
> members, artists
> To: Anime convention discussion list
> <animecons at lists.baka.org>
> Message-ID:
> <8ba211ea0508300411151e46ed at mail.gmail.com>
> Content-Type: text/plain; charset=ISO-8859-1
> 
> In terms of dealers, you can generally assume those
> checks will clear, but 
> you have to be careful when accepting payments from
> individuals. If your 
> treasurer isn't going to deposit it, you need to
> make sure the other people 
> handling the money are trained in what to look for
> in bad checks, otherwise 
> you'll end up with tons of bank fees. For example,
> make sure checks are 
> signed before depositing. This is an easy mistake
> for people writing checks 
> to make, and easy to catch before it goes to the
> bank. Anyone can make a 
> deposit to an account if they know the account
> number. Checks are bearer 
> documents. The person who holds them owns them,
> which means the bank doesn't 
> HAVE to honor the person it's made out to, so
> getting the right account 
> number on there is important, and having very
> trustworthy people handling it 
> is more important.
> 
> For security reasons, it's really best to have as
> few people as absolutely 
> possible dealing with funds. For tax purposes, your
> treasurer needs to know 
> DETAILED information about each payment made to the
> account. Who was the 
> payment from? What was the check number? (You have
> no idea how knowing the 
> check # of a payment helps settle disputes). Will
> the people depositing the 
> money be able to get your treasurer ALL the
> information he or she needs? If 
> not, should these people be handling the funds
> anyhow?
> 
> Being the treasurer is the absolute hardest job in
> the convention. There is 
> no room for leeway when dealing with finances from a
> business, whether the 
> business is a club, a non-profit organization (which
> has stricter rules), or 
> a for profit organization. Your treasurer has to be
> strict, and be able to 
> take the hits when they say 'No' for the good of the
> convention and everyone 
> else hates them.
> 
> Good luck. :)
> 
> 
> On 8/29/05, Christian Brock <cbrock2 at cox.net> wrote:
> > 
> > I am curious how other cons handle depositing of
> payments from dealers,
> > artists, and registrations when they are mailed
> directly to the person
> > responsible for those areas. Do you have that
> person deposit them, or do 
> > you
> > have them give them to the treasurer to deposit.
> If to the treasurer do 
> > they
> > wait for each meeting to hand them over, or do
> something else.
> > 
> > For our part, they all come to a central mailbox,
> where the payments are
> > removed by the treasurer and then handed over to
> the appropriate party.
> > 
> > Christian Brock
> > Anime USA
> > 
> > 
> > _______________________________________________
> > animecons mailing list
> > animecons at lists.baka.org
> > http://lists.baka.org/mailman/listinfo/animecons
> 
=== message truncated ===

DAS South Chapter President
Delaware Anime Society: The Rising Sun in the First State
http://www.delawareanimesociety.com

Tangled Woods Magazine Anime and Manga Editor
http://www.livejournal.com/community/tangledwoods/

Zentrancon 2005 Staff Co-Chair
http://www.geocities.com/zentrancon
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